• Review and administer Letters of Intent (LOIs), Notices to Proceed (NTPs), contracts, purchase orders, and signed proposals.
• Distribute contract documents to appropriate internal stakeholders.
• Review contract boilerplate language and exhibits for completeness and consistency.
• Incorporate project-specific details provided by Sales and Project Management.
• Compile revisions and coordinate reviews with executive leadership.
• Track execution status and ensure contracts are signed and returned in a timely manner.

• Distribute change orders and revised proposals to Project Managers for review and approval.
• Review boilerplate language for consistency.
• Track execution and return fully signed documents to customers.

• Order payment and performance bonds as required by contract.
• Request and track insurance certificates to meet customer and project requirements.

• Maintain and track all required state, county, city, and project-specific business licenses.
• Monitor renewal deadlines and coordinate timely renewals, including preparing and submitting all required documentation, to ensure continuous compliance.
• Maintain current licenses on display in the glass bulletin board outside the conference room and within contract administration records.
• Coordinate with Project Management and Accounting to ensure licensing aligns with active and upcoming projects, supports accurate recordkeeping, and maintains billing compliance.

• Previous experience in contract administration, construction administration, or administrative support (construction or specialty trades preferred).
• Strong attention to detail with excellent document management skills.
• Proven ability to track deadlines and manage multiple priorities.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management systems is a plus.
• Professional communication skills and ability to collaborate effectively with internal teams and external partners.

• Ability to independently manage detailed information and deadlines.
• Strong organizational, verbal, and written communication skills.
• Ability to balance multiple responsibilities while maintaining accuracy.
• Comfortable presenting information and coordinating with contractors, clients, and leadership.

• Standard office equipment (computer, phone, copier, scanner).
• Project and document management software (e.g., ViewPoint).

Benefits:

• 40 hours of Paid Time Off (PTO) annually for part-time employees

• Paid holidays when the holiday falls on a regularly scheduled workday